Terms and conditions

Competition regulation

  1. General dispositions

    Art. 1. This regulation specifies the terms and conditions of implementation.

    1.1. The organizers of the Job Shadowing activity within the “Roma’s Stories” project are 23 FILM and Projects Iceland.

    1.2. The program takes place on the territory of Iceland, in the capital Reykjavik.

    1.3. Participants can take part in this program in September 2023.

    1.4. The program period has a duration of 5 days, with daily schedule 10:00-20:00, including breaks.

    1.5. There is no fee to participate in this program.

    1.6. Meals are provided, as well as transportation (by plane) and accommodation.

    2. Program application and eligibility conditions for participants

    Art. 2. To participate in this program, the terms and conditions related to eligibility must be met.

    2.1. Within the program, young people of Roma ethnicity between the ages of 18-40 with an entrepreneurial spirit, students and individuals who come from the community and are already involved in the organization of cultural events aimed at Roma or are part of private or public institutions with a focus on on the promotion of Roma culture.

    2.2. Future participants will be selected as follows:

    – future participants must mandatorily meet the age and ethnicity conditions mentioned in art. 2.1.

    – the future participants will have to send a project proposal, from the field in which they belong, a project that they want to carry out in the near future.

    -future participants must master the English language at an intermediate level (written, spoken, listened, understood), as the entire working visit will be conducted in English.

    2.3. The registration form can be accessed on the “Roma’s Stories” project website – www.romastories.ro, as well as on social media, see art 4.2. and 4.3.

    2.4. The application deadline is September 10, 2023.

    3. Conditions for conducting Job Shadowing in Iceland

    Art. 3. During the five days of Job Shadowing, the participants will have the opportunity to take part in different study modules, aimed at deepening their knowledge in the fields in which they work.

    3.1. Workshops aimed at developing knowledge and skills for the allocation and management of financial and human resources will be organized, as well as to facilitate the gathering of new information that can be implemented in the area of cultural industries.

    3.2. A series of face-to-face meetings will be planned with associations working in cultural projects or creative, social and inclusive industries, with a view to creating potential collaboration.

    3.3. The creation of networking in the field of activity will be facilitated, as well as the delivery of knowledge in the field of cultural entrepreneurship, for example how to draw up a plan for an event in this field.

    4. Registration methods

    Art. 4. In order to participate in this project, those wishing to register are encouraged to register as follows:

    4.1. On the official page of the “Roma’s Stories” project, in the “Job Shadowing” section, namely www.romastories.ro/job-shadowing/

    4.2. On the Facebook page of the film production house, 23 FILM, namely www.facebook.com/23rdFilm/

    4.3. On the instagram page of the film production house, 23 FILM namely


    4.4. Via e-mail at contact.romastories@gmail.com

    5. Rules for participating in Job Shadowing in Iceland

    Art 5. To participate in this project, certain terms and conditions must be met

    in order to carry out the study visit to Iceland as quickly as possible, as follows:

    5.1. The participants will have the obligation to follow exactly the schedule of the study days drawn up by the 23 FILM Production House.

    5.2. Participants will receive free accommodation and meals with the mention that these are predetermined by 23 FILM and cannot be changed in any way. All participants, together with the project team, will have a pre-set schedule that will include both course hours/job shadowing and lunch break times, etc. It is mentioned again that it cannot be modified in any way* (see art. 7.2.).

    5.3. Participants will also have free air transport, following a route pre-established by 23 FILM, from Cluj-Napoca to Iceland. The transport from the city of residence of each to Cluj-Napoca will be done at their own expense.

    5.4. The participants will be obliged to send feed back material constantly via the whatsapp application and send photos of themselves during the five days of study in Reykjavik to a special group created by the 23 FILM team. Also, they will give their consent that all the materials in which they appear (photo, video, etc.) can be used within the “Roma’s Stories” project. At the end of the visit, they will each give an interview about their entire Job Shadowing experience in Iceland.

    5.5. After signing the participation contract, it will not be possible to withdraw from the “Roma’s Stories” program for any reason, except in case of force majeure. Otherwise, all travel and accommodation costs will be paid.

    6. Privacy Policy regarding the processing of personal data

    Art 6. Participation in this program implies the consent of the participants that their personal data will be retrieved and stored by the organizer in the event of potential information.

    6.1. The organizer will not transmit personal data except to the companies involved in the organization of the program. Participants are guaranteed the rights provided by Law no. 677/2001 regarding the protection of individuals regarding the processing of personal data, regarding the processing of personal data and the free movement of such data.

    6.2. In order to exercise the above-mentioned rights, the person involved can request this from the organizer via an e-mail written in the contact form on the “Roma’s Stories” project website: https://www.romastories.ro/contact/

    7. Final regulations
    Art 7. The organizers are obliged to comply with the provisions of this regulation in order to register, admit and conduct throughout the job shadowing period.

    7.1. The organizer reserves the right to suspend the activity of any participant in the event

    non-compliance with the conditions imposed by this regulation.

    7.2. The organizer reserves the rights to the entire program of the study visit. If there are any unforeseen changes during the program, the participants will be notified in advance.

    7.3. This regulation ends today, 21.08.2023.

    Appendix 1

    Agreement for the use of personal data

    Starting from 25.05.2018, Regulation (EU) no. 2016/679 dated

    of 27.04.2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (abbreviated GDPR), which regulates the use of personal data for natural persons.

    The project promoters are obliged to process securely, and only for the purposes explicitly specified to you, the personal data you provide about yourself, a member of your family or a person for whom you have the right of representation.

    In the framework of the “Roma Stories” project, financed by the EEA Grants 2014-2021, the following personal data will be requested from the Ro-Cultura Program: name, surname, date of birth, personal numerical code, series and number of identity card, address, level of studies, contact details (email/phone), copies of identity documents/studies for the following purposes:

    Registration in the target group of the project;
    Validation of eligible entries;
    Conclusion of training contracts;
    Information on the registration status;
    Transmission to national public institutions and authorities and the European Commission involved in monitoring the project in question.
    According to Regulation (EU) no. 2016/679, you have the right to information, access, rectification, deletion, restriction of processing, the right to opposition, the right to go to court. You can exercise these rights at any time, at the e-mail address contact@23film.ro

    In addition to processing personal data for direct participation in the program supported by

    23 FILM, please fill in the space provided with the word YES for the situations in which you agree to process your contact data, as well as the photo and video materials in which you are present:

    [ ] address, email address, phone number for information on similar projects;

    [ ] inclusion in online discussion groups (Facebook/whatsapp);

    [ ] consent to the use of any photo/video material from the Job Shadowing project “Roma Stories”.



The EEA Grants represent the contribution of Iceland, Liechtenstein and Norway towards a green, competitive and inclusive Europe. There are two overall objectives: reduction of economic and social disparities in Europe, and to strengthen bilateral relations between the donor countries and 15 EU countries in Central and Southern Europe and the Baltics. The three donor countries cooperate closely with the EU through the Agreement on the European Economic Area (EEA). The donors have provided €3.3 billion through consecutive grant schemes between 1994 and 2014. For the period 2014-2021, the EEA Grants amount to €1.55 billion. More details are available on: www.eeagrants.org and www.eeagrants.ro.

RO-CULTURE is implemented in Romania by the Ministry of Culture through the Project Management Unit. The Programme aims at strengthening social and economic development through cultural cooperation, cultural entrepreneurship and cultural heritage management. The total budget amounts to almost 34 million EUR. For more details access: www.ro-cultura.ro

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